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Maya AI - Recruitment Support Kit

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Calendar Overview

Last Updated: 2/12/25 at 4:20 PM

The Calendar helps you stay on top of all scheduled interviews in one place.

You’ll see every interview that’s been booked—whether manually scheduled by you or automatically handled by Maya AI.

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🗓️ How To Schedule On Your Own

To manually schedule an interview:

  • Click or tap directly on the calendar at your preferred date and time
    or

  • Click the New button in the top-left corner of the calendar view

From there, just fill in the candidate’s details and save. The interview will be added to your calendar instantly.

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Adding In Applicant Details

When manually creating an interview, you can fill in all the important information for clarity and follow-up:

  • Meeting Subject
    Use the applicant’s name and purpose (e.g., “Interview – John Smith”) to keep things organized.

  • Start and End Time
    Set the exact date and time for the interview.

  • Duration
    Adjust how long the interview will last, or mark it as an all-day event if needed.

  • Location / Video Call
    By default, Maya meetings are online. Use the Videocall URL field to drop in a Zoom or Google Meet link, or click + Maya AI meeting to auto-generate one.

  • Attendees
    Add yourself and anyone else attending the interview. You can manually enter the applicant’s email here if needed.

  • Tags
    Use tags like “Follow-Up,” “Interview,” or “High Priority” to keep events organized.

  • Privacy
    Choose whether others in your organization can see the meeting details or just the time block.

  • Description
    Add key applicant details, notes, or questions you want to ask during the meeting.

 

Once done, click Save icon near the “New” text and the interview will be scheduled on your calendar.

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Syncing Calendars

To keep everything in one place, you can connect your Maya AI calendar with your personal or work calendar.

To sync your calendar:

  1. Click the “Synchronize” button at the top right of your calendar page.

  2. Sign in to your Google or Microsoft account when prompted.

  3. Grant permission to connect and share calendar access.

Once connected, interviews scheduled in Maya will automatically show up on your external calendar, helping you stay organized and avoid double-booking. You can disconnect or change sync settings anytime from your calendar preferences.

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